With the new age of communication which includes the Internet and cell phones, a great deal businesses and people have gone to using conference calls instead of face to face meetings. More advanced types of business conference calling now involve a much wider use of technology such as webcams over the internet. These afford visual aids to be present in the relay of data which can be vitally important.
Think about this: you are the president of a company based on the west coast and you have many office locations located through out the United States. It is that time again for your annual managers meeting, and you have to speak with all of your managers at the same time.
Of course, your managers are scattered throughout the United States considering you have branches all over the states. You could fly them all out to California to meet with you, at the company's expense of course, or you can hold a conference call and have everyone stay in their own office. This would reduce the cost of the meeting whereas you would only be obliged to pay for phone time, and you can guarantee that the majority of your managers will be well-suited to participate because they will not have travel to get to the meeting.
One other advantages about a conference call is that it can be recorded for future reference or if someone missed the call, they can listen to what was said. If you have video capability along with voice, then people can present topics using projectors and whiteboards as they would in a personal meeting. Everyone would be able to see the presentation and then comment on it, or ask questions.
One of the biggest benefits of business conference calling is the cost-functioning and time-saving way that meetings are conducted. At any time a meeting can be set up and communication relayed in the same way at the same time to key personnel.
A couple disadvantages to a video or voice conference calls are that a lot of planning needs to go into the call. Without proper planning, the whole detail may not go off without a hitch. Everyone needs to be notified of when to be available and when to call in otherwise key people could be missing from the meeting. Moreover, if a business is using the Internet for their meeting, they will be obliged to have all of the web cams, microphones, and other electronic devices in prime working order, or the call can have some problems. So, it is meaningful to make sure-enough all the pieces are working correctly before you attempt to make the call.
Conference calling can be very beneficial. It can save a lot of time and money if it is used correctly.
Jerry Cahill authors articles related to Business Management. He publishes an interesting website on business related topics at Conference Calling