Web based OCR software is not exactly new technology. It has been around for years but is only gaining recognition today after undergoing major developments. Unlike before where OCR had to have characters pre-programmed, the new software is complete upon purchase and can even accommodate non-English text.
What is OCR?
OCR stands for Optical Character Recognition. It is software that is capable of digitizing documents and converting them into encoded-text format.
What does it do exactly?
Imagine having a hand-written 10-page document that needs to be converted to Windows Document format. Instead of encoding the letters one by one, individuals can simply have the document scanned by the OCR. From there, the program will “recognize” the characters in the document and conveniently turn them to Microsoft Word.
What kind of business can this be used in?
The possibilities for web based OCR software usage are limitless. Practically all companies that utilize documents will find OCR useful at is speeds up their data entry process. Some of the known industries which this can be used in include the Financial Sector and Merchandising Sector.
Why do I need one?
There are lots of reasons why an OCR may become crucial for a company. For one thing, it helps turn hard data into soft data which can be immediately loaded to the company storage for back up purposes. Since the process is fast and efficient, this removes the back log in the system and allows the employees to focus on more important parts of the business. It also removes the need to hire additional people to do the transcription of the documents.
How much does it cost?
The cost of OCR depends on how often it will be used. Some web-based services may ask for payment on a per-document basis. Others however may require monthly or yearly subscriptions. The choice depends on the client.
Is there free OCR available?
Yes, there are currently companies that provide free trials of their software. This gives the user the chance to thoroughly evaluate the software before making a decision. Full OCR programs are also available absolutely for free, but their accuracy is nowhere near the programs that are being sold in the market today.
Is web based OCR software better than installed OCR?
OCR can be obtained in two ways. Businesses can have the full program installed in their computer or simply gain access to it through the internet. Either way, the accuracy doesn’t change. Web-based however is more preferred since it doesn’t require the business to install any type of space-occupying software in their system. More importantly, a Web based OCR software means that whenever there’s a problem, they don’t need an in-house IT to fix the problem.
I have specific file needs, can the OCR accommodate this?
Businesses will have no problem finding OCR software that can accommodate their input files. The program can also convert the resulting encoded-text into multiple files depending on what they need. In fact, most OCR tools have multiple-language capabilities, allowing them to accommodate businesses that have international transactions.